Project Manager – Jr. and Sr. level positions – $60-85K plus unlimited bonus upon installation
Project Manager – Job Responsibilities
Receive job assignment.
2. Kick off meeting with Drafting, Engineering, Sales, Production, Estimating and Installation, Finance Departments.
- Conducted within 1 week of assignment (2 weeks if you are on the road during that time)
- Review project file with Sales
- Review system design and layout with Engineering
- Review all outside buys with Purchasing.
- Review steel rolling with Purchasing
- Review manufacturing schedule with designated plant.
- Biggest “Walkway” is Solid In House Project Schedule
3. Review contracts and negotiate changes
- Scope, Price, Payment terms, Liquidated Damages and Schedule
- Review FIC Attorney comments and incorporate into contract
- No raw materials or outside purchases are to be purchased without a signed contract or formal PO from customer. – Added 8/26/13
4. Create and “In House” project schedule to be distributed to all departments.
- Distribute schedule to all department and load on PCARD.
5. Create a customer project schedule with key installation milestones.
- Distribute schedule to all department and load on PCARD.
6. Create a Project budget within 2 weeks of receipt of assignment.
- For Budget formats and procedures, refer to Budget format and procedure document.
- Budgets done on PCARD
7. Invoicing & Cash flow
- PM is responsible to advise Accounting on amounts and timing of invoices after contract review and execution.
- A detailed invoice and cashflow schedule is to be created at the time of budget creation.
- The invoicing schedule shall be updated monthly and sent to Accounting for execution.
- Must then be distributed to Finance and loaded on PCARD
8. Monitor Engineering drawing progress.
- Out for Approvals(OFA) and Approvals returned.
- Expedite open questions from ENGR to Sales and Customer
- Coordinate ENGR release date with Shop Production scheduled by OP.
- Review releases for errors
- Ensure proper part counts match order transmittal and compare to row by row count.
- Ensure proper paint color
- Review hardware release
- Review Outside Purchase release
9. Review Engineering releases with Fab Shop
- Create priority for shop fabrication and shipping.
10. Review all Outside Purchases with purchasing department.
- Purchasing to source and issues PO’s for all OP items.
- Must fill out material tracker after kickoff meeting.
- PM MUST send Purchasing a PO Requisition form listing desired delivery dates for all OP’s as well as confirm pricing and quantity. – Added 8/26/13
- Confirm all delivery times meet project needs.
- Ensure pre-fabricated parts are scheduled for delivery to the designated shop in coordination with the shop fabrication schedule.
11. Update of Schedule & participate in Monday Production Meeting to communicate current status of all projects.
- Come to meeting prepared to discuss the release dates for your project as well as any updates on the project start dates.
12. Review and approve fabrication costing for shops.
- The PM shall review the costing for each part of a given project and compare with the Sales transmittal.
- Costing is complete in system within 48 hours of the release.
13. Receive and review new information and additions to project. Quote all changes in a timely fashion.
- Do a cost breakdown or have the project rebid by Sales
- Send customer a Change Request
- Discuss margin amount with Sales if needed.
- KNOW YOUR CUSTOMER and what margin will pass.
- Discuss with Director of PM if needed.
14. Issue customer change order promptly and get them signed prior to any work on said change order.
- Ensure change order asks for addition funds and TIME if necessary.
- Install schedule should be adjusted and signed off by customer.
- Changes should be invoiced upon agreement with Customer.
15. Visit jobsite prior to erection and communicate erection process with the customer.
- Review project schedule with customer.
- All intermediate milestones to be agreed upon prior to start of work.
- Completion dates agreed upon prior to start of work.
- All schedule agreements to be done in writing to customer.
- Investigate laydown area.
- Confirm working hours and material receiving hours.
- Confirm use of gas/propane powered lifts.
- Confirm if trucks can be brought into building or if dock doors must be used.
- Confirm site preparedness.
- Clean and swept floor.
- Entrance for material into the building is available.
- Lighting supplied by owner.
- Power supplied by owner.
- Discuss installation coordination with other trades, etc: Sprinkler, Lighting.
16. Procure an installer
- At least (3) contractors shall bid on ANY specific project unless otherwise directed by Director of Project Management and/or Purchasing.
- Create a bid closing date and send to installer, Director of PM and Purchasing in a Microsoft Calendar meeting date.
- Ensure RFQ lists bid closing date and time.
- Purchasing to review bids and provide cost review.
- Installer capabilities must be considered prior to bid solicitation.
- Installer must commit to project schedule, milestone dates and completion date prior to bid award.
- Purchasing, PM and Director of PM will all review bids and select an Installer.
- Upon award and PO issuance, attach a Scope of Work document defining the following:
- Project schedule dates.
- Contract value
- Important site conditions and requirements, including safety, job site cleanliness and sanitation requirements.
- Refer to Scope of Work document for further definition and clarification.
- After award, Installer to receive at least 3 sets of layouts and 2 sets of fabrication drawings.
17. Attend Job Meetings as required
- Travel to be approved by Director of Project Management prior to booking.
- Trip reports should be submitted to Dir of PM upon request.
- Dir of PM to be kept apprised of job status throughout the installation process.
18. Manage installation, shipping through project completion
- PM is responsible to manage all aspects of the project, from engineering through implementation and punchlist.
- Ensure all punchlist items are completed and signed off on by the customer prior to release of Installer final payment retainage.
- Ensure customer supplies a sign off IN WRITING.
- Post sign off on PCARD.
19. Project closeout
- Create Final/Actual approximately 2 month after installation completion (See Budget document for details)
- Ensure final invoice have been submitted and record final payments.
- Ensure final project value matches the value Accounting has invoiced, including ALL Salesmen and PM change orders.
- File all pertinent project information, files and drawings in an accessible location for future reference.
- Conduct “Project Closeout” meeting with Engineering, Purchasing, Estimating, Sales, Manufacturing etc.