(661) 377-2300

HR / Payroll Coordinator

Posted on: March 5th, 2019 | Oil / Gas | Bakersfield, CA

Position Summary


The primary job responsibilities of the HR/Payroll Coordinator are to administer and coordinate most functions in the HR Department with emphasis on HR/Payroll workflow, payroll-related data entry, new hire set-up, and administrative support. Perform a variety of HR & Payroll functions, projects, and administrative duties for the HR team. The HR & Payroll Coordinator will also act as the liaison between the HR team and employees, ensuring smooth communication and prompt resolution of HR and Payroll related inquiries.


Key Accountabilities


  • Enter all new hire information in the HRIS system including personal, employment, pay and benefit information.
  • Update payroll records by entering changes in insurance benefit coverage, savings deductions, and job title and department/division updates.
  • Provide bi-weekly payroll support as the secondary processor.
  • Assist with the review and auditing of each payroll run.
  • Process all required Accounting reporting after each payroll run.
  • Process all terminations in payroll and benefits
  • Administer terminations in COBRA management system to ensure timely notifications
  • Complete all verification of employment requests
  • Secondary point of contact for all payroll and benefit issues.
  • Reconcile monthly benefit insurance statements.
  • Assist with leaves of absence required notices and collection of benefit payments.
  • Assist with yearly Benefit Open Enrollment by distributing and retrieving required enrollment forms.
  • Assist with yearly dependent audit process by requesting necessary documentation and reviewing for accuracy.
  • Filing, including creation of new hire benefit files and maintaining of personnel medical files.
  • Coordinate efforts between Payroll, Human Resources, and other departments to ensure proper flow and maintenance of employee data.
  • Assist with special projects as requested.

Human Resources

  • Builds collaborative relationships throughout client organization and within HR department by establishing trust and credibility through daily interactions.
  • Back up support to the new hire process and onboarding of employees.
  • Assist with managing HRIS system and HR intranet page including updating the HR calendar, news and announcements, and generate ad hoc reports.
  • Update and maintain organizational charts.
  • Filing, including creation of new hire files and maintaining personnel files including I-9s to ensure accurate recordkeeping.
  • Responsible for monitoring shared HR email accounts and routing correspondence as appropriate.
  • Assist employees with questions regarding HR issues, benefits, policies and procedures
  • Responsible for data entry on tracking of employee training, development, and certifications.
  • Develop and maintain written HR desk procedures and maintaining of HR related forms
  • Perform various administrative duties and assist with day-to-day operations in the HR department.
  • Performs other duties as assigned.


Education, Certificates, Licenses

  • HS Diploma or equivalent.
  • Associates degree in Business, or related field preferred.
  • PHR or SHRM-CP certification preferred.


  • 3-5 years of prior relevant work experience in HR and Payroll.


Knowledge, Skills and Abilities


  • Ability to communicate effectively with all levels of employees.
  • Self-directed and self-motivated.
  • Outstanding organizational and data analysis skills.
  • Ability to work independently and in a team by multitask effectively in a fast-paced environment.
  • Excellent customer service skills with the ability to establish and maintain positive working relationships.
  • Excellent data entry skills with high accuracy and attention to detail.
  • Excellent verbal and written communication skills.



  • Strong Microsoft Office software skills including Word, Excel, PowerPoint and Outlook.
  • Working knowledge of HRIS system applications.
  • Must be able to maintain strict confidentiality with sensitive information, records and reports
  • Ability to meet and/or exceed required deadlines.


  • General knowledge of benefits, employment practices, wage/labor laws and payroll practices
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